Program Assistant

Job Description

Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

Please note, this is a 10 month temporary full time contract opportunity.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Faculty of Health Sciences ((FHS) is a large, diverse, and comprehensive unit, comprised of six Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres. The Faculty has more than 3,200 undergraduate students and more than 800 graduate students (200 PhD students).

Under the umbrella of Western University's Faculty of Health Sciences and the School of Communication Sciences and Disorders (CSD), the H.A. Leeper Speech and Hearing Clinic (Clinic) provides speech, language and audiology services to people in the community, including ministry funded Preschool Speech and Language Initiative (tykeTALK program) and the Ontario Infant hearing Program (IHP). SLP and Audiology students can be involved in the these SLP and audiology programs to gain clinical education.

Responsibilities

Working within the H.A. Leeper Speech and Hearing Clinic, the Program Assistant provides customer service, administrative, record management, generates data and reports, claim submission and billing support. The Program Assistant serves as a liaison among clients, and works closely with clinical Audiologists, clinical Speech-Language Pathologists, Communicative Disorder Assistants, and graduate students, and allied care providers to ensure timely delivery of care and exceptional services.

The Program Assistant provides effective and efficient support to all clinical programs under the School of Communication Sciences and Disorders: 1) Fee for Service Speech; 2) Audiology Services, 3) the tykeTALK Preschool Speech and Language program and 4) The Infant Hearing Program (IHP).

The Program Assistant acts as the first point of contact for clients receiving services at the clinic. The position primarily supports the speech and language programs (Speech Fee for Service and the tykeTALK Program, and also provides regular support to the Audiology and Infant Hearing Programs. The Program Assistant also works collaboratively with allied health professionals (e.g. SLPs and Audiologists) at the clinic and at Thames Valley Children's Centre.

Qualifications

Education:

• 3 year Community College Communicative Disorder Assistant (CDA) diploma from a Canadian recognized program (with the practicum completed in an audiology-related service)

Experience:

• 3 years' experience providing administrative support and customer service in a health care/clinic setting; Experience working in health related clinic preferred

Knowledge, Skills & Abilities:

• Experience with customer needs and expectations to provide excellent customer service directly and indirectly to satisfy expectations
• Excellent communication skills with a demonstrated ability to complete detailed analytics and reports
• Intermediate computer skills in Microsoft Office to assist with spreadsheet design, word processing and electronic database management; Familiarity with financial software used in a clinical setting preferred
• Excellent verbal and written communication skills with demonstrated proficiency in medical terminology
• Exceptional organizational skills and the ability to manage activities both for self and others effectively
• Professional manner, tact, confidentiality, and discretion in dealing with the public and all level of the University's organization
• Able to build and maintain lasting relationships with clients, peers, other Departments/Schools, key business partners and external agencies
• Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters
• Ability to work in a fast-paced environment, meeting tight deadlines and adapting to growth and to change
• Ability to work independently and effectively as a team member to achieve goals and to improve clinic services
• Ability to work well under pressure and to use good judgment in assessing difficult situations
• Ability to establish and to build health working relations and partnerships with clients and clinical staff

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Background Checks

Please note, successful applicants may be required to produce a current vulnerable sector record check(s) from a police service prior to commencing employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone

Please Note:

This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.