Office Admin

Job Description

Job Posting: Bookkeeper / Office Assistant

Company: GTA Grizzly Ltd.

Location: Markham, Ontario

Type: Full-Time | On-site

About Us: GTA Grizzly Ltd. is a fast-growing, design-build and commercial maintenance landscaping company serving clients across the Greater Toronto Area. We're known for delivering high-quality work and maintaining strong client relationships. We're currently looking for a highly organized, detail-oriented Bookkeeper / Office Assistant to support our daily operations.

Why You'll Love It Here:

• Transparent leadership — no surprises, just real communication
• Organized systems and SOPs — built to support, not smother
• Real growth path — move into operations leadership within 3–5 years
• Competitive compensation & steady hours — we respect your time
• Strong, values-first team culture — you'll be more than just a number

About the Role: As a key member of our team, you'll be responsible for maintaining accurate financial records, assisting with administrative tasks, and helping ensure the smooth day-to-day operation of the office. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys a mix of bookkeeping and administrative work.

Key Responsibilities:

• Maintain and reconcile accounts using accounting and CRM software (LMN and QuickBooks);
• Respond to email and phone inquiries professionally and promptly;
• Schedule client calls, manage calendars, and assist with job documentation;
• Manage accounts payable and receivable;
• Generate and send invoices, track payments, follow up on outstanding balances;
• Assist with payroll processing and employee expense tracking;
• Prepare weekly financial reports for management;
• Organize and maintain digital and physical files;
• Support project managers and field teams with administrative needs;
• Order supplies and manage vendor accounts; and
• Other duties as assigned.

You Are:

• Knowledgeable in bookkeeping, accounting, or admin support (bonus if it's within a fast-paced service industry);
• Comfortable using QuickBooks (or similar accounting software);
• Tech-savvy with strong Google Workspace and computer skills;
• Exceptionally organized — you love clean systems and tidy records;
• A detail hawk — nothing slips past you;
• A multitasking pro who works well independently and keeps things moving; and
• Bonus: You've worked in construction, landscaping, or trades.

Perks:

• Competitive compensation based on experience;
• Flexible working hours (some remote flexibility may be considered);
• Opportunity to grow with a rapidly expanding company; and
• Supportive team environment.

Sound like a fit? Let's build something great together. Apply now with your resume by email or DM us on Instagram . We're ready when you are.

Job Types: Full-time, Part-time

Pay: $20.00-$23.00 per hour

Benefits:

• On-site parking

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• QuickBooks: 1 year (required)
• LMN: 1 year (preferred)

Language:

• English (required)

Work Location: In person