Maintenance Coordinator (Victoria)

Job Description

Maintenance Coordinator

Location: Mill Bay - Squl’ew', Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Esquimalt - Victoria, BC (On‑Site/Hybrid) Full‑Time

Position Summary

We have multiple current vacancies for a Maintenance Coordinator to join our Team in Victoria, BC. The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN) (sub‑contractors) during each Work Period. The Maintenance Coordinator ensures that: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. Reporting to their respective NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period.

Essential Functions

• Provision of general project support and administration activities to the Waterfront Service Delivery Team.


• Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations.


• Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner.


• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure.


• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team.


• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks.


• Attending meetings and preparing meeting agendas and minutes.


• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams.


• Ensuring service provider records are complete and up to date.


• Ensuring compliance with Health and Safety requirements.


• Assisting the Service Delivery team with keeping accurate and timely records; and


• Other tasks as required.

Minimum Requirements

Skills and Abilities:

• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.


• Strong organizational skills and ability to balance multiple priorities.


• Experience within procurement, project management or warehouse environments highly desirable; and


• Project experience interfacing between internal/external stakeholders.

Language:

• English

Preferred Qualifications

Technical/Specialized Knowledge:

• Previous experience working within the Military or on a Defense Contract or Project desirable.


• Experience working in the Defense Resource Management Information System (DRMIS). Maximo, SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous.


• Previous experience in ship-refit and repair activities is advantageous.

Education:

• Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable.

Physical Demands

Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home. Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights. Must meet all federal government requirements to access Canadian government facilities, including naval dockyards.

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) 80,000.00 – 100,000.00 CAD Annual.

Thales provides an extensive benefits program for all full‑time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.


• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.


• Company paid holidays, vacation days, and paid sick leave.


• Voluntary Life, AD&D, Critical Illness, Long‑Term Disability


• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.