Senior Accounts Payable

Job Description

Responsibilities

• Strong MS Excel skills including Pivot Tables and Vlookups


• 5+ years of full cycle AP experience


• Review, verify, and process invoices for accuracy, proper coding, and appropriate departmental or entity allocation.


• Match purchase orders and receipts to invoices and resolve discrepancies.


• Ensure invoices are approved according to company policies and authorization limits.

Payment Processing

• Prepare and process payment runs (checks, wire transfers, or credit cards) in a timely manner for multiple entities.


• Monitor due dates to ensure prompt payment and avoid late fees.


• Reconcile vendor statements and resolve payment discrepancies.


• Set up and maintain vendor accounts across departments and entities.


• Communicate with vendors to address payment inquiries, resolve disputes, and request updated documentation (e.g. banking details).

Inter-Departmental Coordination

• Collaborate with department managers to ensure proper coding of expenses and adherence to budgets.


• Work with the finance team to allocate expenses accurately across entities.


• Assist in month-end and year-end closing processes by providing AP-related documentation and reconciliations.

Reporting and Documentation

• Maintain accurate records of all AP transactions, ensuring compliance with company policies and tax requirements.


• Generate reports on AP activity, aging, and accruals as needed.


• Support internal reviews by preparing and providing necessary documentation.

----- DISCLAIMERS -----

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com.

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations;


• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).