Operations Administrator

Job Description

About the Role

Marnet Group is seeking a highly organized, detail-oriented Operations Administrator
to support our growing portfolio of projects and internal operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, documentation, and communication running smoothly.

The Operations Administrator will play a key role in project coordination, document management, executive support, and systems administration.

Key Responsibilities

Project Management Support

• Create and maintain organized project binders for all active projects, including:
• Regularly update project documentation (daily updates when required)
• Compile and maintain summaries of all projects, including:
• Project dates
• Costs
• Contacts
• Purpose and outcomes
• Record and maintain accurate meeting minutes, decisions, and action items

Document Management

• File and manage documents within DocuShare and other internal systems
• File payables and accounting-related documentation in DocuShare
• Maintain organized, accessible digital and physical records

Email & Executive Communication Support

• Monitor and manage Owners email inbox
• Organize emails into structured folders and prioritize urgent communications
• Communicate directly with owner by phone for time-sensitive matters
• Support Business Manger by organizing inbox, removing spam, and flagging priority messages

Sales & Meeting Support

• Assist with sales documentation and related paperwork
• Prepare and distribute sales meeting agendas and minutes
• Maintain records of discussions and follow-up action items
• Support follow-up tasks from sales meetings and project discussions

Systems & Program Support

• Learn and utilize the ARGUS program
• Update and maintain ARGUS information as directed
• Assist with Excel spreadsheets (data entry, tracking, formatting, and basic reporting)
• Support social media account password monitoring
• Manage employee password records
• Assist with creating and maintaining operational manuals
• Process and manage vendor credit applications

Qualifications & Skills

• Strong organizational and time-management skills
• Exceptional attention to detail
• Proficiency in Microsoft Excel and general Microsoft Office applications
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Comfortable managing multiple projects simultaneously
• Experience with document management systems
• Willingness to learn new systems (ARGUS experience an asset)

What We're Looking For

• A proactive self-starter who anticipates needs
• Someone who thrives in a structured, organized environment
• A team player who can also work independently
• A professional who is comfortable supporting senior leadership

Why Join Marnet Group?

• Be part of a growing and dynamic organization
• Work closely with leadership and gain exposure to diverse projects
• Opportunity to build and refine operational systems
• Supportive and collaborative team environment

If you are highly organized, detail-oriented, and ready to take ownership of operational support in a growing company, we would love to hear from you.

• Apply today with your resume and a brief cover letter outlining your experience