IN PERSON - Project Coordinator - Residential

Job Description

Job Description

Job Description

Salary: $55,000+ depending on experience

Why Join Us?
Ackard has been a trusted name in Edmonton for over 40 years, known for quality craftsmanship and homes that truly stand out. Were a close-knit team that takes pride in our work, supports each other, and genuinely enjoys what we do. Every project is a chance to be creative, solve problems, and see the real impact of your skills. Our culture is built on honesty, integrity, respect, passion, and continuous growthvalues we live every day, not just post on a wall. If youre looking for a place where you can do great work, feel at home, and have some fun along the way, Ackard is the place to be.

What You'll Do

The Project Coordinator provides critical office-based support for residential renovations, infill builds, and service projects. This role is responsible for scheduling, coordination, documentation, and reporting to ensure projects run efficiently from pre-construction through completion. Working closely with Site Supervisors (SS), Project Managers (PM), and the Construction Manager (CM), the Project Coordinator helps keep projects on track, clients informed, and teams alignedwhile upholding Ackards standard of treating all customers, employees, suppliers and trade partners with honesty, fairness and respect at all times.

Key Responsibilities

Scheduling & Planning

• Maintain and update project schedules in Buildertrend based on direction from the CM and SS
• Arrange client meetings at the request of the SS
• Confirm sub-trades a minimum of two weeks in advance
• Schedule Q&A, framing rough-in and pre-possession inspections as requested by the SS and adjust as required if sites are not ready
• Schedule and confirm completion of Quality Control Inspections and Pre-Possession Inspections (PPI)
• Coordinate delivery and removal of material orders, disposal bins, portable toilets, and temporary fencing as directed

Project Coordination & Administration

• Ensure client needs are addressed in a timely, within-scope, and cost-effective manner
• Ensure job binders and digital project folders are complete and current
• Coordinate utilities management and shutoff modifications
• Issue Purchase Orders (POs) as directed and ensure field-issued POs are approved and signed off by the PM
• Assist with creating, managing, and tracking Change Orders (COs), including receiving sign-offs by the SS/PM
• Assist with the coordination of material and equipment deliveries as requested by the SS and signed off by the PM
• Apply for, track, and manage permits and locates, including follow-ups and daily logs
• Ensure RFIs and material orders are complete and placed with Estimating
• Ensure work orders are complete and sent to production staff
• Forward site walkthrough quotes and project-related pricing requests to Estimating
• Request and follow up on required information, advising the SS/PM if information cannot be obtained

Reporting & Communication

• Maintain accurate, up-to-date project information and schedules in Buildertrend
• Complete weekly manpower reporting
• Track action items and follow up with PMs and Site Supervisors to ensure timely resolution
• Conduct pre-start cross-checks of job information and review outstanding items with Site Supervisors
• Perform Purchase Order information checks
• Provide Site Supervisors with weekly confirmations of scheduled and approved items
• Provide clients with weekly project updates
• Notify Accounting and clients of progress billing dates through the Buildertrend calendar
• Ensure clear and accurate communication of project information to clients and the PM, and proactively advise the PM/CM of project status and issues that may affect the client relationship
• Request Substantial Completion notices and ensure they are ready for posting on site
• Provide Accounting with Substantial Completion dates
• Compile job review notes to capture successes, lessons learned and opportunities for improvement

Team Collaboration & Additional Duties

• Participate in regularly scheduled staff meetings, weekly Production (Construction) meetings, warranty and service meetings
• Accept coaching and direction from the production team and the PM & CM
• Work collaboratively across teams, driving work forward while respecting others timelines and workflows
• Other duties as assigned

What You Bring

• Minimum 2 years of experience in a project coordination or similar role
• Exposure to residential construction workflows
• Solid understanding of project coordination and project management fundamentals
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong verbal and written communication skills
• Highly organized with a strong focus on follow-up and follow-through
• Ability to work effectively within a team while remaining flexible and adaptable to changing priorities
• Ability to maintain professionalism and composure in a fast-paced, constantly evolving environment
• Comfortable learning new software and prefers working in digital systems over paper-based processes
• Project Coordination courses are an asset

Working Conditions

• Primarily office-based with regular computer use; involves sitting for extended periods while working on design software, emails, and documentation
• Standard weekday hours with some flexibility to meet project deadlines or attend client meetings

What We Offer
We believe great people deserve great support. Heres what you can expect when you work with us:

• Competitive Compensation: We offer a salary that reflects your skills and experience.

• Comprehensive Health Benefits:Full benefits package including dental, prescriptions, eye exams, and extended health services like chiropractic, physiotherapy, and massage therapyplus an Employee & Family Assistance program, all through our benefits provider.

• Disability Insurance: Short-term and long-term disability coverage for peace of mind.
• Life Insurance: Protecting you and your loved ones.
• Voluntary RRSP Plan: With company contributions to help you plan for your future.
• Training and Development: Opportunities for professional development training, career growth, and skills development.
• Positive, Team-Driven Culture: Join a team that values collaboration, respect, and continuous learning.
• Recognition: Birthday, workiversary, and milestone recognition.
• Holiday Shutdown: Enjoy a break with our shutdown over the Christmas holidays.
• Team-Building Activities: Participate in social events and activities to bond with your team.
• Work-Life Balance: We prioritize your well-being with little to no overtime and no overnight travel for work.

Work With Purpose

At Ackard, were guided by our core values: honesty, integrity, respect, passion, and a dynamic culture. We take pride in both the work we do and the relationships we build along the way. If youre looking to grow your skills, contribute to projects that matter, and enjoy a workplace where every day brings something new, wed love to hear from you.

Were an Equal Opportunity Employer
Ackard Contractors Ltd. is committed to providing a respectful, fair, and welcoming workplace for all employees. We hire based on the best experience, skillset, qualifications, and fit for both the company and role. We do not discriminate based on race, religious beliefs, colour, gender, gender identity or expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, or sexual orientation.

How to Apply
Ready to take the next step? Apply with your resume to our Careers website. No phone calls or walk-ins, please.

We appreciate every application and will only be in touch with candidates selected for interviews.