Dartmouth - District Parts Coordinator

Job Description

District Parts Coordinator

Location: 8 Moore Road, Dartmouth, NS

Position Type: Permanent Full-Time

Reporting To: Equipment Manager

Start Date: Immediately

Hours: Monday to Friday, 9:00am to 6:00pm

Compensation: $55,000 to $60,000 per annum

About Miller Waste Systems:

Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.

Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.

Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.

Summary:

The District Parts Coordinator is responsible for ordering, tracking materials, parts, and services while maintaining accurate and efficient inventory levels. This role ensures the organization has the materials needed to operate smoothly, supports cost-effective purchasing decisions, and maintains clear and accurate inventory records. The ideal candidate is detail-oriented, organized, and experienced in procurement and inventory control, as well as having a working knowledge of automotive and truck parts.

Responsibilities:

In the position of District Parts Coordinator, your responsibilities will include but are not limited to:

• Purchase truck parts, supplies, and maintenance services based on fleet requirements for the Atlantic region.
• Request and compare quotes to ensure competitive pricing and on-time delivery.
• Create and process purchase orders using fleet management software; verify order accuracy and charge parts to appropriate work orders.
• Maintain accurate inventory levels through cycle counts, audits, and Min/Max tracking.
• Proactively reorder inventory to prevent stockouts.
• Identify slow-moving or obsolete inventory and recommend adjustments or disposal.
• Ensure all purchasing activity aligns with company policies, pricing guidelines, and compliance standards.
• Ensure proper labeling, organization, and storage of inventory items as per Parts Room Standardization Corporate guidelines.
• Coordinate vendor returns, core exchanges, and manufacturer warranty claims, including tracking, monitoring, and receipt of applicable credits.
• Coordinate with the warranty administrator on parts-related warranty transactions as needed.
• Work closely with fleet managers, mechanics, and shop personnel to assess daily and upcoming operational needs.
• Perform monthly inventory reporting.
• Maintain a clean, safe, and organized stockroom environment.
• Coordinate with service shops to schedule repairs or arrange mobile service as needed.
• Operate forklift to load and unload delivery trucks.
• Physically handle and transport parts up to 50 lbs.
• Maintain clear written communication with technicians and team members.
• Provide overtime support or coverage when required.
• Communicate with five Atlantic region sites (85% via email and Teams).
• Travel to regional sites as required (approximately 15%).

Competencies & Qualifications:

• Basic knowledge of truck parts and supplies.
• Strong computer skills and proficient in work, excel and outlook.
• Valid 'Class 5' Driver's License.
• Available to work extra hours and holidays when required.
• Strong communication and organizational skills.
• Collaborative team player with strong interpersonal skills.

Posting closing date: This posting will remain active until it has been filled.

This posting is for an existing vacancy. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company's needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years' experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.